Birth Certificate
Vital RecordEasy to Doc is an independent informational and document preparation guide. This certificate is officially issued exclusively by the competent government authority (such as the Revenue Department, Tehsildar, or Municipal Corporation). Easy to Doc helps you verify eligibility, assemble required documents, and prepare supporting declarations before you apply on the official government portal.
1. What is this Certificate?
A Birth Certificate is the permanent legal record of an individual's birth issued by the Municipal Corporation, Municipality, or Gram Panchayat under the Registration of Births and Deaths Act, 1969. It serves as primary evidence of age, date of birth, citizenship, and parentage for school admissions, passports, driving licences, and civil rights.
2. Who is Eligible?
- Any individual born within the geographical boundaries of India
- Parents or legal guardians of the newborn child
- Adults seeking certified copy of previously registered birth
- Delayed registration applicants who possess hospital records or local enquiry reports
3. Government Authority & Where to Apply
Birth registration within 21 days of birth is mandatory and free under Indian law. For institutional births in hospitals, the hospital authority files the registration directly on the CRS portal. For home births, notice must be given to the local registrar within 21 days.
Application portals and specific municipal fees vary by state and local body (e.g. MCD in Delhi, BMC in Mumbai, ServicePlus in UP/Bihar/MP). If applying after 1 year of birth, an order from an Executive Magistrate / Sub-Divisional Magistrate (SDM) is required.
Central portal for civil registration records and reporting across participating Indian states and UTs.
Apply for certified copies or delayed birth registration via your state e-District portal.
4. Official Application Fees & Timeline
Official Fee Breakdown
Statutory birth registration within 21 days is completely free, including the first copy of certificate.
Statutory FreeNominal late registration fee prescribed under Section 13(1) of the RBD Act.
Requires written permission of the District Registrar / Sub-Divisional Magistrate.
Requires order of an Executive Magistrate / SDM on payment of prescribed late fee.
Magistrate OrderEstimated Processing Timeline
Hospitals log delivery details directly into the CRS state network.
Local Registrar verifies records and generates registration number.
Downloadable QR-coded certificate signed by the Registrar.
The first copy of the birth certificate is provided free of cost when registered within 21 days. Additional certified copies cost between ₹10 to ₹50 per copy depending on the local municipal body.
5. Documents Required
Note: Must contain the mother's name, date of birth, time, and sex of the child.
6. Supporting Documents You Need to Prepare
Government certificate applications often require you to attach supporting declarations, affidavits, or undertakings sworn on stamp paper. Easy to Doc helps you prepare these supporting drafts before submitting to the authority:
Required when applying after 1 year of birth, declaring reasons for non-registration on stamp paper before an Executive Magistrate.
Declaration submitted to the Municipal Registrar to add or update the child's formal given name on the birth certificate.
Declaration by parents and attending midwife/witness verifying home delivery date and place.
7. How to Apply (Official Step-by-Step Procedure)
Hospital Logging or Panchayat Intimation
Hospitals report institutional deliveries directly to CRS; for home births, submit Form 1 to the local Panchayat / Municipal office within 21 days.
Access Official CRS or State Portal
Visit crsorgi.gov.in or your state e-District / municipal corporation portal (e.g., e-NagarSewa, BMC, MCD, Seva Sindhu).
Search Registration Record & Upload Proofs
Enter hospital registration slip number or search by date of birth and parents' names. Upload parents' Aadhaar copies.
Child Name Inclusion & Download
Add child's formal name if not registered at birth, pay nominal copy fee if applicable, and download digitally signed QR-coded certificate.
8. Common Rejection Mistakes to Avoid
- •Missing the 21-day statutory reporting window, which requires magistrate approval later
- •Discrepancy between parents' names on hospital discharge summary vs. official Aadhaar cards
- •Not adding the child's given name on the certificate before applying for school admission or passport
9. Frequently Asked Questions
Can I get a birth certificate if birth was never registered at the time of delivery?
Yes. Under Section 13(3) of the RBD Act, delayed registration can be granted after an order by an Executive Magistrate following an inquiry by the local Tehsildar or Police.
Is a digitally downloaded birth certificate with QR code valid everywhere?
Yes, certificates generated through the Civil Registration System (CRS) or state e-District portals bearing digital signatures and QR verification codes have statutory legal validity under the IT Act 2000.
Ready to apply?
Make sure you have gathered all required proofs before visiting the official state or central portal.